DUTIES

• Assist in implementing and monitoring special projects initiated by the OCEO.
• Assist in preparing reports and presentations for project updates
• Support the identification and assessment of organizational risks
• Monitor and report on risk management activities
• Assist in conducting compliance audits and reviews
• Prepare compliance documentation and reports
• Assist in supporting transformation initiatives
• Track progress and impact of transformation projects
• Provide administrative support to ensure smooth running of the department
• Coordinate interaction between the department and other departments, management, employees, and other stakeholders

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• Schedule meetings and other appointments on behalf of the department
• Receive clients, stakeholders and guests on behalf of the department
• Collate all departmental meeting minutes
• Ensure that the department adheres to all organisational deadlines
• Answer calls and handle enquiries as far as possible
• Ensure efficient administration within the department
• Process travel related documents for the department
• Maintain departmental records
• Maintain a professional image and climate in the department
• Keep information in own area of work confidential
• Receive and send correspondence
• Ensure delivery of important documents on behalf of the department
• Screen all visits to the department
• Provide assistance with departmental meeting agenda compilation and distribution thereof
• Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
• Follow up on departmental meeting outcomes, (e.g. resolutions, deliverables and actions)
• Provide proper document management for the department

• National Senior Certificate or equivalent certification, at a minimum NQF 4
• A National Diploma or equivalent (NQF 6) in Business administration or Public Administration or Office Administration or Public Management or equivalent

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Post 2: INTERN: LEGAL SERVICES AND CONTRACT MANAGEMENT (JHB CBD)

Job Details

DUTIES: Service Seta: Various Interns

• Provide assistance with the execution of the organizational marketing and communications strategy
• Suggest innovative ideas for engaging content across communication platforms
• Assist in the management of content across social media platforms and websites
• Assist in drafting media announcements and press releases
• Assist in writing and editing communication materials
• Assist in creating and curating content for social media platforms, newsletters, and the organization’s website
• Collaborate with internal teams to ensure cohesive messaging and branding
• Coordinate and draft stories and messages for internal and external publications
• Support the maintenance and updating of contact databases and media lists
• Assist with the coordination of events, workshops, and other promotional activities
• Manage the stakeholder communication message
• Complete administrative duties for the department

• National Senior Certificate or equivalent certification, at a minimum NQF 4
• A National Diploma or equivalent (NQF 6) in in Marketing or Public Relations or Communications or Journalism or Graphic Design or similar relevant field

Job Details

DUTIES

• Assist to compile financial statements and reports
• Assist with accounting tasks such as journal entries, reconciliations, and accounts payable/receivable processes
• Assist in managing cash flow, monitoring financial transactions, and maintaining financial records
• Analyse reconciliations and finances
• Manage assets and liabilities
• Verifying supporting documents of invoices
• Process invoices on time and payments
• Create purchase orders
• Effectively assist with the supply chain processes
• Compile weekly reports on invoice processing
• Support audit activities by preparing audit schedules, gathering documentation, and addressing audit inquiries.
• Assist in maintaining compliance with regulatory requirements and internal controls.
• Undertake special projects and assignments as assigned by supervisors to support departmental goals and organizational objectives
• Actively participate in training sessions, workshops, and mentorship programs to enhance knowledge of finance principles and practices
• Maintain clear and up to date filling system
• Managing queries
• Assist with other administrative duties within the department
• Data capturing

• National Senior Certificate or equivalent certification, at a minimum NQF 4
• A National Diploma or equivalent certification (NQF 6) in Finance or Commerce